Originally published at: Successful collaboration with ONLYOFFICE: The Rotary Club Bremen-Neuenlande shares their experience | ONLYOFFICE Blog
To plan and implement their initiatives more efficiently, the Rotary Club Bremen-Neuenlande from Germany decided to adopt ONLYOFFICE DocSpace. Read this success story to explore how the platform has improved the club’s operations.
About Rotary & Rotary International
The Rotary Club Bremen-Neuenlande, a local organization with approximately 60 volunteer members, is part of the global structure of Rotary International. Since its founding in 1991, the club has been actively involved in various projects to support children and young people.
Members meet weekly and attend a lecture over lunch. This lecture either simply enriches their knowledge beyond their professional passions or specifically addresses activities they support.
Source: The Rotary Club Bremen-Neuenlande
Why ONLYOFFICE DocSpace?
The search for an appropriate system arose from the need to make collaboration more efficient. Information exchange via Excel and Word documents was becoming increasingly cumbersome and inefficient. Therefore, the club sough a cloud-based collaboration solution that could meet their requirements. The criteria for selection were clearly defined:
- Ease of use. The platform should be intuitive and straightforward to operate.
- Scalability. It needed to accommodate a growing number of users.
- Data protection. Security and safeguarding sensitive data were top priorities.
- Cost-effectiveness. For a nonprofit organization affordability was a crucial factor.
ONLYOFFICE DocSpace met all these needs, making it the club’s preferred choice.
What tasks does the club manage with ONLYOFFICE DocSpace?
The members of the Rotary Club Bremen-Neuenlande use the platform primarily for planning and coordinating their numerous activities. These include:
- Shared calendar management. The club organizes their annual program using a synchronized calendar. Events and content planning can be centrally managed in docs and adjusted as needed.
- Document management. Documents required for planning and organization are securely stored in the cloud, ensuring that they are accessible to all members.
- Future integration of additional areas. The club has begun progressively incorporating activities like member management and finances into the platform. Recruiting new members will also be handled via ONLYOFFICE DocSpace in the future.
A notable benefit is the ability to actively involve all members in organization through the club’s multiple roles. Each member can raise questions or provide input directly in the cloud, improving transparency and communication flow.
Results and benefits of using ONLYOFFICE DocSpace
The implementation of ONLYOFFICE DocSpace has significantly transformed the club’s way of working. Members especially appreciate not having to search for the latest version of documents or guess who sent the last update. Accessing vital files is now always possible, from anywhere, which has greatly enhanced efficiency and flexibility.
Given their busy professional and personal lives, the platform helps the members make the best use of their valuable time. ONLYOFFICE DocSpace allows them to efficiently and conveniently handle both the exciting and the less glamorous tasks of organizational management.
Another key advantage is independence from American providers. The club members value that ONLYOFFICE DocSpace offers a modern, intuitive, and distinctly European solution.
Recommendation and conclusion
The positive experiences of the Rotary Club Bremen-Neuenlande are reflected in their strong recommendation. They believe ONLYOFFICE DocSpace is an excellent tool for secure and collaborative work. Torsten Bieker, the club’s president for the year 2025/26, expresses his satisfaction:
As the president of this club in the Rotary year 2025/26, I value the straightforward nature of ONLYOFFICE. This year, we started working on this platform. Step by step, we are integrating the various roles within our club (membership management, event planning, lecture coordination, treasury, etc.). It helps me as president to maintain an overview on a single platform, provide my input centrally, and receive feedback there as well.
The success story of the Rotary Club Bremen-Neuenlande vividly demonstrates how a well-designed platform tailored to specific needs, like ONLYOFFICE DocSpace, can make collaboration smoother and more productive. It’s a compelling example of how modern technology can sustainably support nonprofit organizations.