# ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more

**URL:** https://community.onlyoffice.com/t/onlyoffice-workspace-12-0-new-sharing-settings-imap-webdav-server-carddav-address-books-and-more/1825
**Category:** News
**Created:** [16 May 2022 07:59 UTC](https://community.onlyoffice.com/t/onlyoffice-workspace-12-0-new-sharing-settings-imap-webdav-server-carddav-address-books-and-more/1825 "2022-05-16T07:59:37Z")
**Posts on this page:** 1
**Page:** 1

<div class="post-metadata">

### Author: ![ONLYOFFICE\_team](https://community.onlyoffice.com/user_avatar/community.onlyoffice.com/onlyoffice_team/32/431_2.png) [@ONLYOFFICE\_team](https://community.onlyoffice.com/u/ONLYOFFICE_team)
#### Post date: [16 May 2022 07:59 UTC](https://community.onlyoffice.com/t/onlyoffice-workspace-12-0-new-sharing-settings-imap-webdav-server-carddav-address-books-and-more/1825/1 "2022-05-16T07:59:37Z")

</div>

Originally published at: [Meet ONLYOFFICE Workspace 12.0 | ONLYOFFICE Blog](https://www.onlyoffice.com/blog/2022/05/onlyoffice-workspace-12-0/)

Awesome news, everyone!

The new version of our collaboration platform comes with lots of productivity, usability, and security enhancements in all modules. Explore the details in this post.

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/ONLYOFFICE-Workspace-12.jpg)

## Efficient document management and sharing

**Upgraded sharing settings.** In version 12.0, we redesigned the file sharing window to make it more intuitive and convenient and added new settings which can help you protect your documents:

- Can’t print, download and copy file (for Read Only & Comment)
- Can’t change sharing settings (for Full Access)

_Where to find:_ _Documents -\> Share button -\>_ _Advanced_ _settings OR Collaboration tab -\> Sharing in the editors_

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/1-sharing.png)

**WebDAV server.** The latest update brings the ability to work with other users on remote web servers from WebDAV clients to collaboratively edit and manage files. [Learn more](https://helpcenter.onlyoffice.com/installation/groups-connect-webdav-windows.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

**Docs v7.1.** Updated ONLYOFFICE Workspace also includes the latest version of online editors. Among new features you’ll find PDF conversion, View tab, animations in slides, print preview for spreadsheets, and more. [Explore Docs v7.1](https://www.onlyoffice.com/blog/2022/05/discover-onlyoffice-docs-v7-1/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

**Enhanced file formats**  **support.** You can now open FB2, XML and OXPS files for viewing. Moreover, we extended the number of conversion options in the document manager so that you can download:

- XML files with conversion to supported text formats;
- OXPS files with conversion to PDF;
- docs with conversion to EPUB, FB2, HTML, DOTX, and OTT;
- spreadsheets with conversion to XLTX and OTS;
- presentations with conversion to POTX and OTP;
- docs, sheets, and slides with conversion to macros-based OOXML (DOCM, DOTM, XLSM, XLTM, PPTM, POTM).

_Where to find:_ _Documents -\> File context menu -\> Download as -\>_ _Convert to …_

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/2-convert.png)

**Further improvements.** Every user can set up **automatic clean up of the Trash folder** selecting time period after which files will be permanently deleted (1-2 weeks or 1-3 months).

_Where to find: Documents_ _-\>_ _Settings_ _-\>_ _Common Settings_ _-\>_ _Trash bin auto-clearing_

You can also set **default access rights for sharing** your documents. For instance, if you share files with the Comment permission in most cases, you can set this type as default one and don’t worry you will forget to change it while sharing. If you don’t change this setting, Read Only permission is chosen by default.

_Where to find: Documents_ _-\>_ _Settings_ _-\>_ _Common Settings_ _-\>_ _Default access rights in sharing settings_

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/3-settings.png)

Besides, now you can **add the entire folder to your Favorites** along with adding separate files.

## Optimized mail

**IMAP & backups.** In ONLYOFFICE 12.0, we added IMAP synchronization and an option to back up and restore the Mail Server database.

**Powerful**  **aggregator.** We considerably improved the work of mail aggregator for faster processing of connected mailboxes.

**Read receipt confirmations****.** Along with the already available delivery receipt, you can now request the read receipt when sending your emails. At the receiving end, the corresponding notification will be displayed in the message if the client application supports such functionality.

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/4-mail.png)

**Email mentions.** You can tag other portal users in your emails with the @-mention. In this case, they will be added to the recipients list.

## Revamped team management

**CardDAV****.** The major enhancement here is the ability to create CardDAV address books based on the data of portal users. At the moment, synchronization works in one direction — when user data is changed on the portal, the created CardDAV book is updated. [Refer to Help Center](https://helpcenter.onlyoffice.com/userguides/groups-gettingstarted-people.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

**New**  **authorization options.** In version 12.0, you are able to connect your Apple ID and Microsoft accounts to log in to the portal.

_Where to find:_ _People_ _-\>_ _Profile_ _-\>_ _Login via social networks_

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/5-profile.png)

**Extended profile info****.** You can now add your Telegram account to the contact information details in your profile (in addition to emails, phone numbers, social channels, etc). It can be helpful if your team is using Telegram for corporate chatting.

_Where to find:_ _People_ _-\>_ _Profile_ _-\>_ _Edit_ _-\>_ _Contact Information_

**Updated feed.** We moved the Birthdays section from the Community to the People module and upgraded the feed with Birthdays and New employees to help you stay updated.

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/6-feed.png)

_Please note:_ _Starting from version 12.0, we removed user import from Yahoo due to tech restrictions from their side._

## New features in calendars and projects

**Easier**  **ev**** ent creation.** We upgraded the Description field so that you are able to format your text there, add lists and hyperlinks to make the description of your calendar events look more accurate.

**Event attachments.** Moreover, you can now attach docs to the events, including files from the Documents module.

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/7-event-attachment.png)

**Revised**  **project reports.** We updated the User Activity and Project List reports and added the time period element in all other reports where it is needed.

**Me**** ntio ****ns.** It’s now possible to tag users in task comments via @ to let them know their assistance in any project is needed. Tagged users then get a notification.

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/8-projects.png)

Besides, now you can **drag-and-drop subtasks** within projects to easier re-assign them.

## Data migration from Google

It’s now easier to switch from Google to self-hosted ONLYOFFICE where all your data is kept safe on your own server. Using the updated Control Panel, admins are able to import data (including user profiles, contacts and files) from Google Workspace to ONLYOFFICE.

_Following users requests, we also added the data import option from [Nextcloud](https://helpcenter.onlyoffice.com/administration/control-panel-nextcloud-migration.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12) and ownCloud._

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/9-import.png)

## Security enhancements

**General**  **improvements****.** We fixed several security issues, including moving of the Elasticsearch service used for full-text search and indexing to a separate container for all self-hosted versions (due to the [log4j](https://www.onlyoffice.com/blog/2021/12/apache-log4j-security-bulletin-stay-safe-with-onlyoffice/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12) issue). Besides, we revised the mechanics of opening documents in Private Rooms.

**Active connections check****.** In user profiles, it is now possible to check a list of connections used to access the portal. The connection info includes OS and browser, time, IP address, and location. You can log out from connections with the ability to immediately change your password in case you noticed any unusual activity. If you an administrator, you can can log out all active connections of the certain user.

_Where to find:_ _People_ _-\>_ _Profile_ _-\>_ _Active connections_

![ONLYOFFICE Workspace 12.0: new sharing settings, IMAP, WebDAV server, CardDAV address books, and more](https://www.onlyoffice.com/blog/wp-content/uploads/2022/05/10-connections.png)

## Other updates

We improved the overall look and feel of your online office, including redesigned elements such as Feed and Mail drop-down lists.

_Please note:_ _The Community module is now_ _disabled by default for new cloud portals and new installations. It can be activated anytime via portal settings__._

## Make the most of the new version

Watch ONLYOFFICE WebWeek 2022 to learn more about the updates:

How to migrate from Google Workspace:

## Get ONLYOFFICE Workspace 12.0

You can already use ONLYOFFICE 12.0 in the cloud:

[Try new features](https://www.onlyoffice.com/signin.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

Self-hosted installations are now also available (update from May 25):

[Download](https://www.onlyoffice.com/download-workspace.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

### Useful links

[Full changelog](https://github.com/ONLYOFFICE/CommunityServer/blob/master/CHANGELOG.md#version-1200)

[Register your cloud](https://www.onlyoffice.com/registration.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

[ONLYOFFICE Docs v7.1](https://www.onlyoffice.com/blog/2022/05/discover-onlyoffice-docs-v7-1/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

[ONLYOFFICE Desktop Editors 7.1](https://www.onlyoffice.com/blog/2022/05/onlyoffice-desktop-editors-v7-1/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

[Get self-hosted Workspace](https://www.onlyoffice.com/download-workspace.aspx?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

[Cloud Computing Insider Awards 2022](https://www.onlyoffice.com/blog/2022/04/cloud-computing-insider-awards-2022-vote-for-onlyoffice/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)

[Form creation contest](https://www.onlyoffice.com/blog/2022/04/form-creation-contest/?utm_source=blog&utm_medium=social&utm_campaign=meet_workspace_12)